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Official records being digitized, file tracking system in offing
Civil Secretariat to go digital soon
12/11/2019 10:40:26 PM
Early Times Report
Jammu, Dec 11: Finally for the first time in Jammu and Kashmir's administrative history , the government has began the rigorous process of digitizing the official files in civil secretariat with emphasis being laid upon eradicating the obsolete way of dispensing government matters.
Early Times has learnt from its official sources that the authorities at civil secretariat are these days busy digitizing the official records with the recently dissolved Legislative Council building turned into a main centre for the purpose. The scanning of the government files is being done in full swing these days with deadline, as per the sources, set as the end of this year.
Sources divulged that by the beginning of the next year, the Jammu and Kashmir government could look forward to have a digital disposal of files in the civil secretariat and that in the phased manner the proposal will be implemented in other government offices soon."We want the obsolete system to end and also there is a dire need to digitise the records and make them available on online. The main motive is to ensure that the people wouldn't have to move from pillar to post in secretariat to find their pleas and the progress done to the same," says an official.
Pertinently, the government has stated that by introducing the new File Tracking System (FTS) and Letter Monitoring System (LMS) the Government intends to increase the working efficiency of the department.
It was informed that all the required steps in this regard are taken, primarily ensuring good internet connectivity, and that from July 1,2017 FTS, and LMS would be started in FCS&CA.
Highlighting the significance of the new system, the government has stated that it would help in monitoring the movement of files and letters across various levels.
It was informed further that the new system is a shift from the past practice of manual tracking which comprised of going through ledgers and registers. The process is not only cumbersome, but time consuming also, he said.
With the new system the concerned would be able to maintain a consistent track about the status of files at different levels.
Sources said that though there were suggestions in this regard made during the previous regime, however no heed was paid by the helmsmen then. "It was now that the system is being implemented. It will have a very positive impact upon the overall governance in the state and shall make the system more people friendly.
As per the reports, a person whose case shall be sent to the secretariat will be provided with a particular tracking number and that he can track his file on internet instead of physically approaching the civil secretariat and moving from one office to other. "It is a wonderful system that if succeeds to yield desired results will usher in a new revolution. It will be a come big leap towards realizing the dream of digital India," an official part of the team said.
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