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| GAD issues guidelines for devolution of funds to Panchayats | | | Early Times Report
JAMMU, Nov 24: State government today issued guidelines to be followed by 14 line departments for devolution of funds to the three tier Panchayat institutions.
Guidelines issued by the General Administration Department (GAD) under order No. 269-F of 2011 dated 23 -11-2011 have come as a sequel to the process initiated by the state government for the empowerment of the Panchayati Raj Institutions (PRIs) and the listing of 14 line departments by GAD, the functions and identified activities of which are to be carried out by each of the three tier institution.
Pay and allowance of the transferred staff shall continue to be drawn and disbursed by the respective Drawing and Disbursing Officers wherefrom they are transferred to PRIs, as per procedure to be notified by the concerned Administrative Department. However, Pay allowances of fresh staff engaged for PRIs under norms shall be drawn by debit to grant funds provided under various schemes in their bank accounts by Panchayat Development Officer or other such functionary as may be notified by the Rural Development Department.
Funds related to transferred functions, being managed by the PRI formations, including Central funds shall be transferred to PRIs by the respective Administrative Department subject to specific schematic exclusion of flagship schemes like MGNREGA, SSA, NRHM etc.
While implementing the transferred activities/subjects, the PRIs shall follow financial rules and directions guidelines/decisions of the Government issued from time to time. Rural Development Department shall take appropriate action against the PRIs in case of noncompliance of such financial rules and directions/ guidelines/decisions and initiate suitable action wherever required.
Available budgetary provisions already allocated so far during 2011-12 for implementation of the transferred activities/subject shall be utilized by the DDOs.
From the financial year 2012-13 onwards, all the money devolvable to PRIs other than through off-Treasury mode of which direct remittance are made to individual bank accounts of PRIs by Government of India, shall be regulated by way of release of 1.4th of the budgeted amount by the concerned Administrative Department in the individual bank accounts of PRIs at the beginning of the year.
The balance amount shall remain available in the public Account under MH: 8443-Civil deposits and withdrawals there from can be made with the concurrence of Finance Department in case the amount exceeds the limit of Rs. 25 lakh at a time. After the receipt of utilization Certificate in respect of the initially deposited money into their (PRIs) bank accounts, the Administrative Department will authorize credit of further 1/4th of the budgeted amounts into their individual bank accounts by way of withdrawal from the amount held under civil deposit. The state share of CSS, wherever, applicable, shall also be regulated in the same manner.
Central Plan Schemes Monitoring System (CPSMS) should be integrated with IFMS under implementation and utilized to monitor real time information about releases of funds and utilization thereof. Rural Development Department shall get all the three tiers of PRIs registered under CPSMS. J&K Bank is being advised separately to integrate with the CMSMS.
Any unspent balance remaining available in the Civil Deposit Account at the end of the Financial year shall be non-lapsable and shall be released in the bank accounts of individuals PRIs as soon as the UCs against earlier amount credited to their bank accounts are received by concerned Administrative Department.
In the current financial year, keeping the total expenditure, including expenditure incurred by the concerned departments and the PRIs within the limit of approved budget allocation, shall be the responsibility of the Administrative Department concerned.
Starting with financial year 2012-13, a separate window titled ‘Panchayat Sector’ shall be opened within each of the relevant scheme of concerned Line Department, both under plan and non-plan, to clearly set apart provisions developable to each of the three tiers in accordance with assigned activity.
This window shall be in the same format as used generally for making projections of normal budgetary requirements so that the budget software does not face any impediment in incorporating the ‘Panchayat Sector’ feature in demands for grants.
The three tiers of PRIs shall be captured at Sub-Head level to be named as ‘GIA for Panchayat Sector’ under the relevant functional Major heads of all the 14 line Departments so that the provision for this sector appears separately in demands for grants. However, this provision for ‘Panchayat Sector’ shall be part of the total budget of the concerned HOD and not as an additive to the normal budget provision.
Grant-in-Aid amount as would be determined for Panchayat Sector shall be deducted from normal budgetary provision so that overall budgetary provisions of the Department remain unchanged. In Demands for Grants, the Panchayat Sector, window under each relevant scheme shall appear .
Examiner, Local Fund Audit Cell shall be responsible for conducting audit of accounts of various tiers of PRIs and for this purpose the audit programme will be chalked out in consultation with District Panchayat Officer concerned, who will be responsible for overseeing correctness and up-to-date maintenance of accounts by all the three tiers of Panchayat in the PRIASOFT form.
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